OFFICE OF THE TOWN CLERK
Town Clerk: Martha Dickson-McMahon
Theresa Garvey, Deputy Town Clerk
Sue Lucio, Deputy Town Clerk
4600 W. Genesee Street
Syracuse, NY 13219
8:30 a.m. to 4:30 p.m.
Monday through Friday
Phone: (315) 488-1234
The Town Clerk’s Office offers a wide range of licensing, permits, records, and informational services to Town residents, as well as collecting property and school taxes.
In addition, the Town Clerk serves as the recorder of Town Board activities by producing minutes for all meetings and filing created resolutions and laws with the appropriate agencies.
The Town Clerk collects Town & County taxes and school taxes. Residents may be eligible for various tax exemptions that reduce the taxes levied against your property – please see the Assessor page for more information about tax exemptions.
Need a copy of a tax bill from 2012 to present? Click here
Tax payments may be made in person, by mail, or online using a credit card (surcharge applies) at the Town Clerk's office in the Camillus Municipal Building. Payments by mail should be by check or money order only, payable to “Town of Camillus” and mailed to Town Clerk, 4600 West Genesee Street, Syracuse, NY 13219.
Town & County Taxes
Town & County property tax bills are mailed on December 31 and property owners have 30 days to pay without penalty. Bills paid after 30 days incur late payment penalties as outlined on the bill.
After three months of collection at the Town offices, all unpaid tax bills are returned to and collected by the Onondaga County Chief Fiscal Officer, Civic Center 15th Floor, P.O. Box 1004, Syracuse, NY 13201-1004 and incur significant additional penalty charges.
Many property owners’ taxes are paid from an escrow account with their mortgage company. Indirect payments such as these do not exempt property owners from penalties and fees resulting from late or non-payment of property taxes. It is ultimately the responsibility of the property owner to ensure timely payment of all taxes.
The Town Clerk's office collects school taxes for the West Genesee, Marcellus, and Solvay school districts. School tax bills are mailed in early September. Bills paid after 30 days incur late payment penalties as outlined on the bill.
Our office staff are trained passport processing agents of the U.S. Department of State. Our office can supply all related forms or they may be downloaded from the U.S. Department of State’s website. Please note that passport applications are only accepted from 9:00 a.m. to 4:00 p.m.
Adults (ages 16 and up)
Adult Passports are valid for 10 years. Persons applying for a new Passport must submit a completed application, proof of citizenship, proof of identification, two passport quality photographs, and two checks for payment. Fee: $145.00. Passport processing may take up to 6 weeks, but applicants have the option of requesting two-week expedited processing; additional expedite fees of $60 plus shipping apply.
Children (ages 15 and under)
Child passports are valid for a period of 5 years. Children must be accompanied by both parents or one parent with a notarized affidavit from the other parent. Parents applying for a new Passport for their children must submit a completed application, the child’s proof of citizenship, parental proof of identification, two passport quality photographs, and two checks for payment. Fee: $115.00. Passport processing may take up to 6 weeks but applicants have the option of requesting two-week expedited processing; additional expedite fees of $60 plus shipping apply.
Renewing a Passport
Existing adult passports may be renewed within 5 years of the expiration date. Child Passports are not eligible for renewal. Passport renewals are submitted directly to the U.S. Department of State by the applicant. Our office can supply a renewal form with instructions or it may be downloaded from the U.S. Department of State’s website. Fee: $110.00.
The passport card will facilitate entry and expedite document processing at U.S. land and sea ports-of-entry when arriving from Canada, Mexico, the Caribbean and Bermuda. The card may not be used to travel by air. It will otherwise carry the rights and privileges of the U.S. passport book and will be adjudicated to the exact same standards.
The Department of State is issuing this passport card in response to the needs of border resident communities for a less expensive and more portable alternative to the traditional passport book. The card will have the same validity period as a passport book: 10 years for an adult, five for children 15 and younger. Persons applying for a new Passport Card must submit a completed application, proof of citizenship, proof of identification, parental proof of application for minors, two passport quality photographs, and two checks for payment. Fee: $65 for adult cards and $50 for children.
For forms and additional information, please visit the U.S. Department of State's website.
Freedom of Information Law:
The Town Clerk is the Records Management Officer of the Town and serves as the custodian of all Town records. This responsibility includes the storage & disposition of inactive records, as well as maintaining permanent archives.
Effective January 1, 1978, the Freedom of Information Law (FOIL) provides citizens with the right to access certain government records. Requests for documents available under FOIL should be submitted to the Town Clerk’s Office in writing using the FOIL Request Form.
All applicants will receive some form of response within five business days. If the request can be fulfilled within that timeframe, the applicant will be notified it is complete & be provided with the total costs due. If additional time is required to fulfill the request, the applicant will be supplied with an estimated date of availability. If the request is denied, the applicant will be supplied with a written explanation of the reasons why and information regarding the appeals process.
Click here for a Freedom of Information Request Form
Click here to read about New York State's Open Government Laws
FREQUENTLY ASKED QUESTIONS:
Where can I get a certified copy of my birth certificate?:
For persons born in Onondaga County, a certified copy of a birth certificate can be obtained from the Onondaga County Office of Vital Statistics. This can be done in person at their office in the Civic Center and can also be done online, by fax, by phone, or by mail. For more information, visit the Onondaga County Office of Vital Statistics website.
Where can I get a certified copy of a death certificate?:
For persons who died in Onondaga County, a certified copy of a death certificate can be obtained from the Onondaga County Office of Vital Statistics. This can be done in person at their office in the Civic Center and can also be done online, by fax, by phone, or by mail. For more information, visit the Onondaga County Office of Vital Statistics website.
I never received my tax bill, or received it late; do I still have to pay the penalty?
Yes, New York State Real Property Tax law dictates that the property owner’s failure to receive a bill does not relieve them of responsibility to pay their taxes by the due date. Neither the tax collectors nor any other official has the legal authority to waive any of the late payment penalty charges set forth by law.
If I mail my tax payment on the due date, do I have to pay a penalty?
New York State Real Property Tax law states that payments mailed in a properly addressed envelope with appropriate postage and a U.S. Postal Service postmark date equivalent to the due date (postage meter postmarks do not qualify), and left in the custody of the U.S. Postal Service by the payment due date will be considered as an on time payment.
May I make a partial tax payment?
The Town of Camillus does offer the option of partial tax payments to those whose accounts are up to date. The first payment of at least $20.00 must be paid by the last day to pay without penalty. Town & County taxes may be paid in four installments and school taxes may be paid in three installments; all applicable late payment penalties still apply.
May I pre-pay my taxes?
Taxes may not be collected until the process is set in motion each year by the issuance of a tax collection warrant by Onondaga County or the school districts. This is typically done a few weeks prior to the start of tax collection (January for Town & County property taxes and September for school taxes). Payments typically can be accepted during the last week of December or August, providing the warrant is active.
May I pay by credit card?
Yes! Click here to read more about paying by e-check or credit card.
LICENSING & PERMITS
A New York State marriage license can be obtained from the Town Clerk’s office. Both parties must apply in person and provide appropriate proof of age in the form of an offical birth certificate, official baptismal record, or naturalization papers, AND proof of identity in the form of a Driver’s License, Passport, employment picture id, or immigration record. We cannot accept photocopies of any of these documents. If the proof of age or identity is not in English, a certified transcript must be submitted as well.
If it is not the first marriage, applicants must also present certified documents of the dissolution of all previous marriages (i.e.-divorce decree, death certificate).
Marriage licenses are not valid during the 24-hour waiting period after issuance, but are good for 60 days after that. The license fee is $40. Please note that marriage licenses are only issued from 9:00 a.m. to 4:00 p.m.
Certified copies of marriage certificates may be obtained only if the original marriage license was issued from the Camillus Town Clerk’s Office. An application form or letter of request must be submitted, along with photo identification and $10.
For more information on marriage licenses, please visit the New York State Department of Health website.
New York State requires that all dogs over the age of 4 months must be licensed. The Town Clerk’s Office issues dog licenses under the authority of the New York State Department of Agriculture and Markets. New licenses must be obtained in person, whereas annual renewals may be submitted by mail.
To obtain a license, the owner must provide to the Town Clerk’s office veterinary documentation of a current rabies vaccination and, if spayed or neutered, the certificate issued by the surgeon who performed the procedure. Licensing fees are: $7.00 spayed/neutered, $14.00 unspayed/unneutered.
For additional information, please visit the Dog Control page of this website.
The Town Clerk’s Office issues hunting, fishing, and trapping licenses under the authority of the New York State Department of Environmental Conservation. Fees vary and are payable by cash or check only. Proof of New York State residency must be presented to receive licenses at state resident prices.
For additional information, please visit the New York State DEC website.
Accessible Parking Permits
Accessible Parking permits are issued under the authority of the New York State Department of Motor vehicles. To obtain one, an application form must be completely filled out by the applicant’s medical doctor (MD), nurse practitioner (NP), doctor of osteopathy (DO) or a doctor of podiatric medicine (DPM) and appropriately describe the reasons for the mobility problem necessitating the permit be issued. The application must have the original signature of the medical professional authorizing the permit, photocopies or faxes cannot be accepted.
When properly completed, the application must be presented at the Town Clerk’s Office along with the applicant’s driver license or non-driver ID card (if applicable). Applicants may authorize a third party to present this information and obtain a permit on their behalf.
For additional information, please visit the New York State DMV website.
Click here to download a DMV application for a disabled parking permit.
Charitable Gaming Licenses
Games of Chance Licenses are issued under the authority of the New York State Charitable Gaming Commission. In order to conduct games of chance events such as bingo, pull-tab cards, or casino nights, organizations must obtain a New York State registration number and file the appropriate application forms in triplicate with the Town Clerk’s office.
For application forms and complete instructions, please visit the New York State Gaming Commission website.
Any person, whether as an individual or as an agent for another party, who wishes to sell goods or services from a public street, public place, or door-to-door must obtain a Peddler/Solicitor License from the Town Clerk’s Office. The fee is $200.00 plus a $10.00 fee for a criminal background check.
Applicants must present photo identification and be prepared to provide detailed information regarding themselves, the company they work for, any vehicles to be used, the goods to be distributed, and the name, address, and phone number of a New York State resident upon whom any documents related to the applicant may be served.
Peddlers/Solicitors who receive payment or deposit in advance of delivery will be required to provide $5,000 cash deposit or bond as security.
Click here for a Peddler's Permit application
Residents: Click here for tips on dealing with Peddlers & Solicitors
Block Party Permit
Block Parties are allowed by permit only within the Town of Camillus. To obtain the permit, the individual taking responsibility for the event must submit an application providing their personal information, as well as the date, time, and location of the block party at least two weeks in advance of the event. Once submitted, the application will be reviewed by the Camillus Police Department and the Fire Department with jurisdiction in the area. If approved by these emergency services agencies, the permit will be issued and the Camillus Highway Department will provide sawhorses to block the road. There is no fee for a Block Party Permit.
Click here for a Block Party Permit application.