OFFICE OF THE TOWN CLERK
Town Clerk: Martha Dickson-McMahon
Email: mdickson@townofcamillus.com
Staff:
Martha Dickson-McMahon, Town Clerk
Krista Kenna, Deputy Town Clerk
Sandy Shoff, Deputy Town Clerk
Address:
4600 W. Genesee Street
Syracuse, NY 13219
Business hours:
8:30 a.m. to 4:30 p.m.
Monday through Friday
(except holidays)
Phone: (315) 488-1234
Fax: (315) 488-8983
The Town Clerk’s Office offers a wide range of licensing, records, and informational services to Town residents.
In addition, the Town Clerk serves as the recorder of Town Board activities by producing minutes for all meetings and filing created resolutions and laws with the appropriate agencies.
You can now pay fees by credit card or electronic check at www.municipal-payments.com (surcharge applies).
LICENSING & PERMITS
Marriage Licenses
A New York State marriage license can be obtained from the Town Clerk’s office. Both parties must apply in person and provide appropriate proof of age in the form of a government issued birth certificate (with a raised or multi-colored seal) or naturalization papers, and proof of identity in the form of a Driver’s License, Passport, employment picture id, or immigration record. If it is not the first marriage, applicants must present certified documents of the dissolution of any previous marriages (i.e.-divorce decree, death certificate). Please note that, due to the time needed to process them, no marriage licenses will be issued after 4:00 p.m.
Marriage licenses are not valid during the 24-hour waiting period after issuance, but are good for 60 days after that. The license fee is $40, payable by cash or check.
Certified copies of marriage certificates may be obtained only if the original marriage license was issued from the Camillus Town Clerk’s Office. An application form must be submitted along with photo identification and $10, payable by cash or check.
For more information on marriage licenses, please visit the New York State Department of Health website.
Dog Licenses
New York State requires that all dogs over the age of 4 months must be licensed. The Town Clerk’s Office issues dog licenses under the authority of the New York State Department of Agriculture and Markets. New licenses must be obtained in person, whereas annual renewals may be submitted by mail.
To obtain a license, the owner must provide to the Town Clerk’s office veterinary documentation of a current rabies vaccination and, if spayed or neutered, the certificate issued by the surgeon who performed the procedure. Licensing fees are payable by cash or check: $6.00 spayed/neutered, $14.00 unspayed/unneutered.
For additional information, please visit the Dog Control page of this website.
Hunting/Fishing/Trapping Licenses
The Town Clerk’s Office issues hunting, fishing, and trapping licenses under the authority of the New York State Department of Environmental Conservation. Licenses are valid October 1 through September 30, with new licenses for the following year typically becoming available for purchase in mid-August. Fees vary and are payable by cash or check only. Proof of New York State residency must be presented to receive licenses at state resident prices.
For additional information, please visit the New York State DEC website.
Disabled Parking Permits
Disabled Parking permits are issued under the authority of the New York State Department of Motor vehicles. To obtain one, an application form must be completely filled out by the applicant’s medical doctor (MD), nurse practitioner (NP), doctor of osteopathy (DO) or a doctor of podiatric medicine (DPM) and appropriately describe the reasons for the mobility problem necessitating the permit be issued. The application must have the doctor’s original signature (signatures of physician’s assistants, nurse practitioners, or others are NOT allowed by the DMV).
When properly completed, the application must be presented at the Town Clerk’s Office along with the applicant’s driver license or non-driver ID card (if applicable). Applicants may authorize a third party to present this information and obtain a permit on their behalf.
For additional information, please visit the New York State DMV website.
Click here to download a DMV application for a disabled parking permit.
Racing & Wagering Licenses
Games of Chance Licenses are issued under the authority of the New York State Racing & Wagering Board. In order to conduct games of chance events such as bingo, pull-tab cards, or casino nights, organizations must obtain a New York State registration number and file the appropriate application forms in triplicate with the Town Clerk’s office.
For application forms and complete instructions, please visit the New York State Racing & Wagering Board website.
Peddler Permit
Any person, whether as an individual or as an agent for another party, who wishes to sell goods or services from a public street, public place, or door-to-door must obtain a Peddler Permit from the Town Clerk’s Office. The fee is $25.00 payable by cash or check.
Applicants must present photo identification and be prepared to provide detailed information regarding themselves, the company they work for, any vehicles to be used, the goods to be distributed, and the name, address, and phone number of a New York State resident upon whom any documents related to the applicant may be served.
Peddlers who receive payment or deposit in advance of delivery will be required to provide $5,000 cash deposit or bond as security.
Click here for a Peddler's Permit application
Block Party Permit
Block Parties are allowed by permit only within the Town of Camillus. To obtain the permit, the individual taking responsibility for the event must submit an application providing their personal information, as well as the date, time, and location of the block party at least two weeks in advance of the event. Once submitted, the application will be reviewed by the Camillus Police Department and the Fire Department with jurisdiction in the area. If approved by these emergency services agencies, the permit will be issued and the Camillus Highway Department will provide sawhorses to block the road. There is no fee for a Block Party Permit.
Click here for a Block Party Permit application.
OTHER SERVICES
Passports
Our office was designated as an agent of the U.S. Department of State for processing new U.S. Passport applications. Our office can supply all related forms or they may be downloaded from the U.S. Department of State’s website. Please note that, due to the time needed to process them, no passport applications will be accepted after 4:00 p.m.
Adults (ages 16 and up)
Adult Passports are valid for 10 years. Persons applying for a new Passport must submit a completed application, proof of citizenship, proof of identification, two passport quality photographs, and cash or check payment. Fee: $100.00. Passport processing may take up to 6 weeks but applicants have the option of requesting two-week processing for an additional expedite fee of $60.00.
Children (ages 15 and under)
Child passports are valid for a period of 5 years. Children must be accompanied by both parents or one parent with a notarized affidavit from the other parent. Parents applying for a new Passport for their children must submit a completed application, the child’s proof of citizenship, parental proof of identification, two passport quality photographs, and cash or check payment. Fee: $85.00. Passport processing may take up to 6 weeks but applicants have the option of requesting two-week processing for an additional expedite fee of $60.00.
Renewing a Passport
Existing adult passports may be renewed within 5 years of the expiration date. Child Passports are not eligible for renewal. Passport renewals are submitted directly to the U.S. Department of State by the applicant. Our office can supply a renewal form with instructions or it may be downloaded from the U.S. Department of State’s website. Fee: $75.00.
Passport Cards
The passport card will facilitate entry and expedite document processing at U.S. land and sea ports-of-entry when arriving from Canada, Mexico, the Caribbean and Bermuda. The card may not be used to travel by air. It will otherwise carry the rights and privileges of the U.S. passport book and will be adjudicated to the exact same standards.
The Department of State is issuing this passport card in response to the needs of border resident communities for a less expensive and more portable alternative to the traditional passport book. The card will have the same validity period as a passport book: 10 years for an adult, five for children 15 and younger. For adults who already have a passport book, they may apply for the card as a passport renewal and pay only $20. First-time applicants will pay $45 for adult cards and $35 for children.
For forms and additional information, please visit the U.S. Department of State's website.
Elections
The Town Clerk is the coordinator for all Primary and General Elections, as well as special Town elections or referendums. In Camillus, elections involve twenty-six election districts within the Town’s six Wards.
At the Town Clerk’s office, voters may review polling locations and election district maps, as well as obtain voter registration forms and absentee ballot applications. The Town Clerk's office works closely with the Board of Elections with regard to polling locations, voting equipment, and election inspector activities.
For more information on voting and elections, visit the Elections/Voting section of this site or the Onondaga County Board of Elections website.
Freedom of Information Law:
The Town Clerk is the Records Management Officer of the Town and serves as the custodian of all Town records. This responsibility includes the storage & disposition of inactive records, as well as maintaining permanent archives.
Effective January 1, 1978, the Freedom of Information Law (FOIL) provides citizens with the right to access certain government records. Requests for documents available under FOIL should be submitted to the Town Clerk’s Office in writing using the FOIL Request Form.
All applicants will receive some form of response within five business days. If the request can be fulfilled within that timeframe, the applicant will be notified it is complete & be provided with the total costs due. If additional time is required to fulfill the request, the applicant will be supplied with an estimated date of availability. If the request is denied, the applicant will be supplied with a written explanation of the reasons why and information regarding the appeals process.
Click here for a Freedom of Information Request Form
Click here to read about New York State's Open Government Laws
FREQUENTLY ASKED QUESTIONS:
Where can I get a certified copy of my birth certificate?:
For persons born in Onondaga County, a certified copy of a birth certificate can be obtained from the Onondaga County Office of Vital Statistics. This can be done in person at their office in the Civic Center and can also be done online, by fax, by phone, or by mail. For more information, visit the Onondaga County Office of Vital Statistics website.
Where can I get a certified copy of a death certificate?:
For persons who died in Onondaga County, a certified copy of a death certificate can be obtained from the Onondaga County Office of Vital Statistics. This can be done in person at their office in the Civic Center and can also be done online, by fax, by phone, or by mail. For more information, visit the Onondaga County Office of Vital Statistics website.
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